Share
Explore BrainMass

Organizational Behavior - Email Communication

A few organizations have recently tried to minimize employee use of email when communicating with colleagues. Specifically, these companies have banned the use of email (except for special circumstances) on Fridays. Discuss at least two reasons why companies might want to minimize the use of email.

Solution Preview

Let's consider his interesting question. I also provided an excerpt at the end of this response which expands on this response.

RESPONSE:

1. A few organizations have recently tried to minimize employee use of email when communicating with colleagues. Specifically, these companies have banned the use of email (except for special circumstances) on Fridays. Discuss at least two reasons why companies might want to minimize the use of email.

Although email has revolutionized business communication and enhanced productivity, it also has risks that have prompted employers to pay attention and attempt to limit email amongst staff. Email is simple, fast and low cost making "it a powerful means of communicating with colleagues, customers and suppliers." (http://www.email-policy.org/)

Due to the informal nature of email, it can also be viral in nature i.e. "email messages can be forwarded to many recipients can present a range of risks to organizations -- if not sufficiently controlled." (http://www.email-policy.org/) The key risks of email that might prompt employers to consider limiting the use of email include:

* Breach of confidentiality

* Damage to reputation

* Lost productivity

* Legal liability

* Damage to IT systems and electronic files

* Increasing IT network traffic (http://www.email-policy.org/)

The following excerpt expands on the above points.

I HOPE THIS ...

Solution Summary

This solution explores six reasons why companies might want to minimize the use of email. Reference is provided.

$2.19