First of all it has to be seen why the job exists, what are the needs of the job, responsibilities, can transfer of a candidate from other department will suffice or a fresh candidate with appropriate back ground will be better suited. It is no longer the case of simply filling a vacancy any more. The organization is facing competition from others in the same industry and to survive has to deliver the goods at the reasonable price and of better quality. It must be done well in time.
Various jobs require candidates with varied experience, talent, and background. Highly qualified and trained people are difficult to retain. They are career oriented persons with defined goals in life. High salary and perquisites are not their sole goal.
Candidates need to be interviewed in a free and frank atmosphere. Exchange of questioning should be two sided It has to be evaluated whether the candidate can bear the mental and physical strain in the discharge of his duties. What training he requires to improve his job knowledge and efficiency.
It is the responsibility of the HR to keep reviewing the need of candidates in various departments. Over staffing is as bad as under. It affects the quality of the work and nobody can be held responsible for the job. HR must keep an eye on the future needs of the organization keeping in view the expansion, introduction of new technology, redundancy, absorption and training of the redundant department's personnel.
Then the question arises how the job offer will be made? It directly depends on the type of the position. If it is for the COO the candidates will be of middle aged normally, well educated and experienced and hence will expect better treatment compared to new recruits. How the organization behaves reflects its culture, environment, type of leadership and ethical practices.
Some vacancies have to be filled under the governmental instruction falling under Title seven (VII) EEOA of 1972. The approach towards them will be completely different compared to other candidates.
RECRUITMENT STRATEGY AND JOB OFFER PROCESS:
Before going ahead with the adoption of recruitment strategy and formulate policy we have to first identify the role the candidate has to play, how best the new recruit can be made to function and what the organization expects of him. It is best to analyze the job first and then go for recruitment.
We have to consider why the job exists, physical and mental strain the employee has to undergo in the performance of his duty, when, how, where and what job he has to do, required training /qualification for the job, working conditions, if technical then type of machinery and equipment has to use, job hazards he has to face and in view of all of the above the type of the individual will best suit for the job.
A fireman's job is very hazardous and has to perform anytime, anywhere, in any manner whatsoever to extinguish the fire. It is full of risk to the person of the fireman. But it does not require a higher qualification in any specialized discipline or field.
Whereas the job in finance/accounts requires an intelligent person with financial/accountancy academic background, with qualities of good attention and stamina to work for long hours and is of responsibility.
Having too many persons for the same job may bring down the production and increase the cost. Staffing means adequate number of people for a particular type of job - neither more nor less.
Recruitment is the most important function of the HR as the organization depends on its human capital for effective functioning. Once the above jobs have been performed the ideal candidate's requirement is to be decided.
Job Offer process:
These days' companies utilize various sources to fill a vacancy depending of ...
Gone are the days when you just put a notice on the gates of the factory about the recruitment of the people for various positions. Till recently it was the practice in majority of organizations. Unemployment situation was so bad that irrespective of the academic back ground people used to offer themselves for any type of employment. A Master's in History was ready to work as a worker on works floor. The objective was simply to earn a lively hood in any way (A real life example). Neither the employer had any compunction in employing an MA as factory worker nor the candidate. He had no option either. But it is grossly wrong on the part of both.
It has to be seen why the job exists, who will be the ideal employee, how he should be trained. It is morally and ethically wrong to take disadvantage of person's helplessness. He will keep grumbling throughout his employment period and will always be looking for an alternative suitable job. Grumbling spreads like an infectious disease and other workers easily succumb to it. On the whole it will be harmful for the organization itself. To avoid it there must be recruitment strategies and well laid out policies which must be strictly adhered to.