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Letter Writing

1) Identify the individuals in the U.S. legislature and senate.

2) Write a letter addressed to an elected officials discussing my concerns on the spread of AIDS/HIV viruses.

My concerns are:

a) How to introduction of myself to the elected officials in a professional manner
b) How to present the concise overview of the AIDS/HIV viruses
c) Statements of what needs to be done about it
d) Conclusion

Additionally, please address:

Examples of findings from an evidence-based public health data, and other factual and compelling rationale (a story) to substantiate my concerns.

Finally, please address an assessment and analysis current level of political activism

Solution Preview

Hello, we OTAs are not allowed to do the actual assignment. In this case I will guide you throughout the content of your letter by providing you the format and actual example of each part. Let us consider the following as your formal letter outline and we will use a full-block letter format (this is commonly used for formal and legal communications):

-PERSONAL, OFFICE OR ORGANIZATIONAL LETTERHEAD:
Your Name/Organization name and logo
Address
City, S.C. Zip Code

-DATE:

-ADDRESSEE:
United States House of Representatives or Senate
Washington, D.C. 20515

-ATTENTION:
Honourable____________ [Insert Senator's Name]
Committee Chair on_____________

-CONCERN/TOPIC/ISSUE
Re: Spread of AIDS/HIV

-SALUTATION AND GREETINGS

-INTRODUCTION
I would suggest that we start with introduction of the issue rather than yourself, this will sound more professional, information about yourself, your home address and contact info may be written after the real purpose of your letter for possible response from the senator)

This will make a good Content of Introduction:
Present the concise overview of the AIDS/HIV viruses (Letter b of your concerns) AND Examples of findings from an evidence-based public health data, and other factual and compelling rationale (a story) to substantiate number 1 of what you want to be included)

-SECOND PARAGRAPH:
(This is an analytic, factual and rational presentation of the real issue: YOUR MAIN IDEA)
Include an assessment and analysis current level of political activism (The final you want to be included) AND Statements of what needs to be done about it (Letter c of your concern)

-THIRD PARAGRAPH
Conclusion (must highlight your point of argument/information related from the situation (Introduction) and issues presented in the Second Paragraph

-FOURTH PARAGRAPH
Information about yourself, your home address and contact info may be ...

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