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Powerpoint: Bullets, Numbers, and Selecting a Theme

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PowerPoint gives users the ability to emphasize the points on a list with either numbers or bullets. Is it best to use bullets or numbers when presenting a list on a PowerPoint slide. Give a specific example where each would be more appropriate and justify your answers.

There are many ways to begin to develop a presentation: Select a document theme and then enter text, illustrations, and tables; Open an existing presentation and modify the slides and theme; Import an outline created in Microsoft Word; or Start with a blank presentation that uses a default Office Theme. Why would you select one way over another? Give a specific example of why and when each of these ways might be most appropriate. Which way do you prefer? Why?

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Solution Summary

This solution discusses when to use numbers and when to use bullets in Powerpoint presentations. It also discusses how to develop a presentation, and when to select a document theme and enter text, , illustrations, and tables; versus opening an existing presentation and modifying the slides and theme or importing an outline created in Microsoft Word or starting with a blank presentation that uses a default Office Theme. It discusses the reasons to select one way over another and gives specific examples of why and when each of these ways might be most appropriate. It also discusses personal preferences. The solution gives examples.

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One uses bullets when the items being listed relate in some way to the previous sentence or point. Bulleted items are typically six words or less. Numbers are used when the items are listed in a sequential order. Numbers are more formal, and more professional. Here is an example:

Calcium can be found in many food items.
-yogurt
-milk
-ice cream
-cheese

vs.

There are several steps to making a cake.
1. Assemble ingredients.
2. Mix the batter according to ...

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Sally Baldwin, Ed.D
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  • MSS, United States Sports Academy
  • Ed.D, Boise State University
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