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Procurement Process risks

Project Description

The firm will develop a sophisticated online web portal infrastructure which will support quality improvement programs in five plants in different locations of the company. The manufacturing operations will have to report progress, submit data, share ideas, measure and monitor quality improvement initiatives.

Describe how you will prevent or mitigate them. For the procurement management process, you will update your project schedule to include the extra tasks related to this work and develop a contingency budget component. For the contract administration process, you will supply the details for how you will manage the overall contract process, and define your relationship with the vendor doing the work including checkpoints and payments.
Procurement Risks
-Provide the list of risks related to the procured or contracted work.
-Rate the risks according to likelihood and impact.
-Include the mitigation strategy for each.
-Include potential cost of each if it occurs.
-Procurement Management Process
-Update the existing schedule or plan to include the additional tasks related to the deliverable that is now outsourced.
-Update the contingency budget to include additional costs that may be related to resolving risks.
-Design the overall communications process related specifically to the procured work.
-Contract Administration Process
-Determine the communications process through status meetings, how often they occur, and what information will be supplied.
-Describe each of the checkpoints and what reviews and sign offs will take place.
-Identify the roles and responsibilities of both the vendor (seller) and the project manager (buyer).
-When problems arise, describe in detail what the process will be to solve them
-Please provide references.

Solution Preview

Procurement Risks:
Provide the list of risks related to the procured or contracted work.
Rate the risks according to likelihood and impact.
Include the mitigation strategy for each.
Include potential cost of each if it occurs.

The main risks related to the contracted work for development of this website or outsourced development work for this web infrastructure includes delay in delivery of the website, poor quality of development work resulting in bugs or errors in functionality and lack of proper training by the development team to the employees. In order to mitigate the risks related to delays, the project sponsor has to keep track of the progress of the work with the vendor doing the development work on a very regular basis. He will need to check with the progress of the project as per the agreed delivery milestones and quickly resolve issues pertaining to delays with the vendor quickly.

For the risks related to bugs or functionality related issues, the testing phase of the web infrastructure development process is very critical. The firm should work closely with the Quality Assurance team of the vendor to check all the functionality of the system in an extensive manner. The end users from the company should test the system themselves to point out all bugs and functionality related errors.

Similarly, the contract with the vendor should be such that he will ensure comprehensive post implementation support in the form of training and resolution of bugs and errors in the system.

The risks related to delay has a high probability of occurrence because changes in the scope is being introduced, such as addition of new procurement process in the system. The potential impact of such delays include delay in implementation of new process ...

Solution Summary

Describe how you will prevent or mitigate them. For the procurement management process, you will update your project schedule to include the extra tasks related to this work and develop a contingency budget component. For the contract administration process, you will supply the details for how you will manage the overall contract process, and define your relationship with the vendor doing the work including checkpoints and payments.

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