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enhance project skills

Part 1

Describe the primary time robbers that affect your environment. Discuss methods for keeping these from adversely affecting your project.

1. Discuss methods that you can use to improve the productivity of your meetings

2. Where does your project fall on the Project Maturity Model? What needs to be done to push the project to the next level of the model?

Does the project manager have a responsibility for arranging training for his/or her staff? What types of training should you arrange for your staff?

Part 2

Describe how you can use the skills and expertise you obtained in this course to effectively influence your organization. Provide a simplified project plan for taking at least one concept presented in the course and implementing it in your environment.

Where does your project fall on the Project Maturity Model? What needs to be done to push the project to the next level of the model?

Discuss the ways that training and involvement in professional groups can benefit you as a project manager. Explain how you can use your project objectives, position description, and performance measures to leverage participation in these kinds of activities.

1. Frank is the most knowledgeable piping engineer in the company. For five years, the company has turned down his application for transfer to project engineering and project management stating that he is too valuable to the company in his current position. If you were a project manager, would you want this individual as part of your team? How should an organization cope with this situation?

2. Is it possible for a matrix to get out of control because of too many small projects, each competing for the same shared resources? If so, how many projects are too many? How can management control the number of projects? Does your answer depend on whether the organization is project-driven or non-project-driven?

3. Draft a course summary for a desired program to enhance project management skills in your organization.

Solution Preview

The response address the queries posted in 2253 words with references.
//As per the directions, we will write about the 'Primary Time Robbers' that affects the environment and methods for keeping these from adversely affecting the project. It will assist in understanding the importance of project management.//

Business environments are affected by various factors. One of the important factors which affect the business environment most is time. There are various time robbers which affect the environment in various ways. The time robbers can be divided in various categories: primary time robbers, secondary time robbers, internal time robbers, external time robbers, etc. The primary time robbers are equipment failure, meetings, unclear job definition, procrastination, poor communication, untrained staff, paper work, lack of authority, phone calls, peer/ staff demands, drop in visitors, etc. (Germain, 2008).

Time management is a set of rationales, attainments, patterns, and instruments combined together to get more value of time. Time management is required to complete a project or work task on the given time. The programs of time management help to reject unnecessary activities, prioritize necessary projects and tasks, and deal professional time more efficiently. It makes the individuals concentrate more on individual as well as organizational goals (Time Management

//Above, we discussed about the methods for keeping the time robbers away from the project. Now, we will write about the methods that can be implemented for enhancing the productivity of the meetings. I have tried to include some major points. You are free to add some more points, which you find suitable.//

The main methods to keep the time robbers away from a project are as follows:

1. Computerized working: In most of the organizations, paper work is the main time robber. To stop this, the organizations should make their entire system computerized. Computer based working helps the organizations to make faster operations.

2. Well equipped laboratories: Sometimes equipment failure also prevents the working of an organization in between. To solve this problem, the organization should use modified and advanced technology based equipments, which work efficiently and accurately.

3. Proper authority distribution: Improper distribution of authority is also the main time constraint. If the organization has not allotted the authorities in a balanced way, the working process of the organization will be delayed. To make proper distribution of authorities, the management should distribute the duties on each level of the organization equally.

4. Trained Personnel: Untrained employees make the performance of the organization adverse and delayed. To make the organizational working effective, the organization should hire only well trained employees.

5. Periodically Analysis of business: The organizations should make a regular assessment of its activities to confirm which activities are working efficiently and which ones have to be eliminated from the projects (Foley, 2004).

Meetings are the essential part of the organization. Regular meetings are essential for the efficient working of any project. The productivity of the meetings can be improved through seven sequential methods, which are as follows:

1. Revaluation of roles: The role of each authority should be reviewed clearly.

2. Refresh objectives: The objectives of the organization should be reviewed regularly.

3. Review order of business: The order of business should be reviewed at each level.

4. Perform on agenda: The performance of the organization should be based on the agenda set in the meetings.

5. Review meeting and record assignments: All the meetings should be reviewed before or after the accomplishment.

6. Plan Meeting: The coming meetings of the organizations should be planned in advance.

7. Assess meeting: All the meetings should be evaluated in clear sense (New tool adds structure, productivity to meetings: pre-existing tool adapted to strategic goals, 2004).

//Now, we will write about the 'Project Maturity Model' in which the project falls. ...

Solution Summary

The response address the queries posted in 2253 words with references.