Create a force field analysis to present to your consulting partners that evaluates the idea of holding a large-scale, community-building meeting. You will want to evaluate the forces that will help it be successful and the forces that would hinder such a meeting from being an effective method for change. Make sure the hindering factors are not just the opposite quality of a helping factor (or vice-versa for the helping factors).
Goal: Increased commitment and communication from R&D
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This posting gives you a step-by-step explanation of force field analysis. The response also contains the sources used.