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Employee scheduling

The division of the duties set forth below is meant to provide the best possible controls for the Meridian Paint Company, a small wholesale store. You are to divide the duties among Robert Smith, James Cooper, and Bill Miller by placing an "X" in the appropriate column under the name of the individual who will be assigned each duty. All of the responsibilities marked "☼" are assumed to take about the same amount of time and must be divided equally between Smith and Cooper. Both employees are equally competent. Miller, who is president of the company, is not willing to perform any functions designated by "☼" and will perform only a maximum of two of the other functions.

1. ☼ Assemble supporting documents for general and payroll cash disbursements.
2. ☼ Sign general cash disbursement checks.
3. ☼ Input information to prepare checks for signature, record checks in the cash disbursements journal, and update the appropriate master files.
4. ☼ Mail checks to suppliers and deliver checks to employees
5. Cancel supporting documents to prevent their reuse.
6. ☼ Approve credit for customers included in the customer credit master file.
7. ☼ Input shipping and billing information to bill customers, record invoices in the sales journal, and update the accounts receivable master file.
8. ☼ Open the mail and prepare a prelisting of cash receipts.
9. ☼Enter cash receipts data to prepare the cash receipts journal and update the accounts receivable master file.
10. ☼ Prepare daily cash deposits.
11. ☼ Deliver daily cash deposits to the bank.
12. ☼ Assemble the payroll time cards and input the data to prepare payroll checks and update the payroll journal and payroll master files.
13. ☼Sign payroll checks.
14. Update the general ledger at the end of each and review all accounts for unexpected balances.
15. Reconcile the accounts receivable master file with the control account and review accounts outstanding more than 90 days.
16. Prepare monthly statements for customers by printing the accounts receivable master file; then mail the statements to customers.
17. Reconcile the monthly statements from vendors with the accounts payable master file.
18. Reconcile the bank account.

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Solution Preview

Please see the attached document for the actual graph. The breakdown is simple and Miller's duties are adequate for a president.

The division of the duties set forth below is meant to provide the best possible controls for the Meridian Paint Company, a small wholesale store. You are to divide the duties among Robert Smith, James Cooper, and Bill Miller by placing an "X" in the appropriate column under the name of the individual who will be assigned each duty. All of the responsibilities marked "☼" are assumed to take about the same amount of time and must be divided equally between Smith and Cooper. Both employees are equally competent. Miller, who is president of the company, is not willing to perform any functions designated by "☼" and will perform only a maximum of two of the other functions.

1. ☼ Assemble supporting documents for general and payroll cash disbursements.
2. ☼ Sign general cash disbursement checks.
3. ☼ Input information to ...

Solution Summary

The division of the duties set forth below is meant to provide the best possible controls for the Meridian Paint Company, a small wholesale store. You are to divide the duties among Robert Smith, James Cooper, and Bill Miller by placing an "X" in the appropriate column under the name of the individual who will be assigned each duty. All of the responsibilities marked "☼" are assumed to take about the same amount of time and must be divided equally between Smith and Cooper. Both employees are equally competent. Miller, who is president of the company, is not willing to perform any functions designated by "☼" and will perform only a maximum of two of the other functions.

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