Outline the importance of support systems and mechanisms and also how to manage changes to scope and requirements by implementing a change management procedure.
1. Risk management plan:
Since all projects involve some degree of risk, a project risk management plan is necessary to define and document those procedures that will be used to manage risk throughout the life of the project. Risk can be understood as any factor that may potentially interfere with successful completion of the project. Therefore, it follows that by recognizing potential problems the project manager and core team members can avoid most, if not all, of these problems through proper actions.
2. Scope change control:
A scope change occurs when there is a significant modification to the project plan. Typically these changes impact the cost, schedule, or deliverables. Significant scope change and scope creep (numerous small changes) are a major cause of project failure. Allowing the project's scope to change mid-course usually means added costs, greater risks and longer duration. Many projects fail due to poor scope management. Very often it is a large number of small scope changes that do the damage, rather than the big, obvious ones. The successful Project Manager has learned that rigorous scope control is essential to deliver projects on time and on budget. By making a rigorous scope change control plan, the impact of the change of the scope on the project can be reduced to the minimum.
3. Communication plan:
Constant, effective communication among all project stakeholders ranks high among the factors leading to the success of a project. It is a key prerequisite of getting the right things done in the right way. As knowledge is power, sharing knowledge empowering every project stakeholder.
A project communication plan is the written strategy for getting the right information to the right project stakeholders at the right time. Each stakeholder has different requirements for information as they participate in the project in different ways. It is used to achieve the maximum knowledge ...
Discuss how creating Risk Management, Scope Change Control, and Communication Plan can help improve the management of any project.