When a project manager is closing out his project how should it be facilitated, what should the guidelines be, and how can one incorporate the information gleaned from this session into the future project plans and tools?
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1. When a project manager is closing out his project how should it be facilitated, what should the guidelines be?
The termination or closing of the project is part of the overall project plan, so when it is time to close out the project, the preset guidelines and steps are followed. Sometimes the project ends early (e.g., goals change, project is no longer profitable to the organization), but the same termination plan will be followed regardless.
The implementation process:
o 1. For best results, the termination process should be planned, budgeted, and scheduled.
o 2. Termination managers are sometimes useful in completing the process of shutting down a project.
* a. The Project Manager is often transferred to a new project or sent to a functional "home"
* b. The termination manager should be familiar with the administrative requirements of termination
* c. Primary duties of the termination manager (might be the project manager)
* 1) Ensure completion of the work.
* 2) Tell the client the project is done.
* 3) Ensure that documentation is done
* 4) Clear for final billings
* 5) Redistribute resources
* 6) Determine what records to keep
* 7) Ascertain any product support requirements
* 8) Oversee the closing of the project's books (2)
Let's look at the following example, to ...
When a project manager is closing out his project, this solution describes how it should be facilitated, what the guidelines should be, and how one can incorporate the information gleaned from this session into the future project plans and tools. An example is also provided.