Definition of a Project and its Key Concepts.
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Primary Discussion Response is due by Wednesday (11:59:59pm Central), Peer Responses are due by Sunday (11:59:59pm Central).
(PM600 -1502B -03) Phase 1 Discussion Board Primary Task Response: Within the Discussion Board area, write 600-800 words that respond to the following scenario with your thoughts, ideas, and comments. This will be the foundation for future discussions by your classmates. Be substantive and clear, and use examples to reinforce your ideas.
Additional Information:
You and the rest of the team are meeting for the first time with Jim Young. Jim did a great job introducing everyone to each other in the meeting and describing his vision for the project. After Jim's presentation on the project scope for the new GPS cargo tracking system device, you realized there were still some information gaps that needed further discussion.
Sam, the chief executive officer (CEO), and Gloria, the chief financial officer (CFO), have joined the team for a working lunch. During a discussion, you realize that everyone on the team, including Same and Gloria, are at odds on who should be included in the project communication. Everyone has a different understanding of who the project stakeholders are and their level of importance on this project.
"I really don't understand why this topic is important. I consider myself and Gloria to be the most important stakeholders of this project. The only thing you need to worry about is to make us happy," says Sam.
"Are we not all stakeholders in this project? I agree with you Sam that our interest as stakeholders should be placed higher than everyone else, but I do believe the team members have a stake in this project as well," says Gloria.
"Well you both do pay the bills, but we need to make sure we can manage everyone's expectations accordingly," says Jim with an uncomfortable smile. "I am concerned with how team expectations could cause scope modification. Communication is key here, right?"
"What if the team members outlined their ideas about the role of the project stakeholder, their level of importance, and how best to handle communication and conflict?" you say.
"Great idea!" says Jim. "Can you draft something for the team asking for their ideas, which we can discuss at our next meeting?"
"Sure," you say.
Back at your desk, you draft an e-mail to the team members stating that each person will need to bring a clearly defined, ranked stakeholder list. Because the project is just kicking off, you will also want to complete the following:
Define a project
Explain the difference between a project and standard operations
Describe the five process groups
Identify the project sponsor(s) and key stakeholders
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Solution Summary
Definition of a project, differentiating a project from standard operation, description of five process groups, and identifying project sponsor(s) and key stakeholders are provided.
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The degree of certainty that a project will be successful or unfavorable relies on the formulation of an organization's project team. A project manager usually establish a project team and oversees the beginning to the end of a project. Acknowledging that a project team comprises of individuals from diverse culture and background, a good project manager must possess peoples' skills, be approachable, and have excellent directives. A project team that comprise a good project manager, organized team, and defined project structure is more likely to be highly productive and successful (Project Management Institute, 2013). It is vital for a project manager to disclose the expectations of a project to its team. Project team members need to fully understand the scope of the project, their specific responsibilities and roles, time and budget needed to complete the project, need to report and document changes, and communicating task status to the project manager (Lewinson, 2015). To maintain a professional and peaceful project, it is important for a good project manager to have excellent communication and conflict resolution skills.
Define a project
A project involves predetermined set of interdependent functions to be accomplished within an established period of time for the goal of realizing a business strategy (Management Help, 2015). Therefore, the new GPS cargo tracking system device is an example of a project that needs a competent project team, sensible communication skills and productive conflict resolution measures for the project to be ...
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