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Content of new email policy for FedGen Employees

Imagine you are VP Employee Communications at a large service firm, such as a bank, advertising or consulting firm. Create an email to all your employees to announce an email policy you have just created. You are not persuading: you are announcing. However, you must be tactful and professional. Remember: some of those folks have been around along time and some are beginning their very first jobs.

Then write a brief summary explaining why you chose to emphasize these principles and why you wrote your message as you did. What were your objectives? How did you use the background reading?

Be careful: remember that emails can be leaked! If your email appeared on Page 1 of the Wall Street Journal, would you be proud or embarrassed?

The assignment should include references, properly cited.

Solution Preview

To: All FedGen Employees
CC: Dean Mack, CEO

Subject: Effective Immediately-NEW Email Policy

To all FedGen employees,

Effective immediately, our email policy will be changed. There has not been a definite email policy in place prior to today. Management has discussed what should be included and the following explains these new guidelines:

- Personal emails are forbidden on company email accounts. Please do not open personal emails or send personal emails through the FedGen email system.
- Any email that is sent with offensive material will be grounds for termination.
- All emails need to include a Subject line. This will allow the reader to know what the email is about. ...

Solution Summary

The cited solution presents an email written to the employees to inform them of new e-mail guidelines and policies effective immediately. Following the email are several paragraphs which interpret and explain the purpose of the content along with general guidelines for emphasis and attitude about the changes.