Project planning, breakdown structure and control
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Indicate what controlling measures should be taken during the planning phase. Then provide a generic method for creating a project schedule starting with the creation of the work breakdown structure. Integrate the control measures you surveyed initially in the recommended framework and discuss resource leveling.
:The project planning ensures that the plan envisaged at the start is an effective management tool throughout the project and it does not take a wrong path. For this purpose a group, called Monitoring and controlling group is formed which overlooks the entire project to monitor and control it. The responsibilities of the group entail monitoring and controlling project work, perform integrated change control, verify scope, control: scope, schedule and costs, Perform quality control, report performance, monitor and control risks and administer procurements
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The objective is that the project may meet the constraints of quality, cost and schedule in time.
Project schedule lists the elements detailing the start up to finishing date of the project. It attempts to forecast the approximate tenure of the completion and closure of the project and if there is deviation from the set course the areas where it is lagging accelerated, necessary changes are made by modifying the approaches.The Work Breakdown Structure is a list of project's phases and milestones. The best way to solve any problem is to break it down to small pieces or tasks within each of the major tasks until each of them become manageable. Status of task can be reported by the Team Members responsible for them and in turn allow the Project Manager take corrective measures to avoid any lurking problem. At the same time it is equally important to identify the tasks dependent on each other.
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Solution Summary
When a project is taken on hand a lot of planning has to be done, How it is going to be controlled, resources made available, deployment of manpower, formation of various teams responsible for different jobs and responsibilities assigned to each of them, monitoring system to keep an eye on the progress of the project and avoid any deviation from the objective. It can best be achieved by estimating as correctly as possible the time required for completing each of the various tasks on hand. In on going projects time, costs and scope are forever at premium and constraints that may upset the budget
Resources must be redeployed to other projects avoiding any wastage. As mentioned above in the course of monitoring it may be noticed that some of the tasks are reaching to completion and others are lagging. The resources deployed at the tasks completed may be diverted to accelerate the tasks lagging. Prioritize the need of resources in accordance with urgency of demand from one to another project.
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"Indicate what controlling measures should be taken during the planning phase".
Project Planning:
The project planning ensures that the plan envisaged at the start is an effective management tool throughout the project and it does not take a wrong path.
Controlling measures means combining the planning of the project with its execution and that includes process that can track, review and regulate its progress and performance. It is done with a view to keep an eye on the in initiation of the change when needed during the progress of the project. It requires continuous monitoring enabling the project manager and his team have updated information of the status of the progress of the project and make necessary changes where needed.
For this purpose a group, called Monitoring and controlling group is formed which overlooks the entire project to monitor and control it. The responsibilities of the group entail monitoring and controlling project work, perform integrated change control, verify scope, control: scope, schedule and costs, ...
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