Project Charter, Scope, and Work Breakdown Structure Assignment
You have been selected to participate in a prestigious internship in a health care organization by working for the chief information officer (CIO). Your internship will consist of a series of project management activities you complete throughout this course.
In your first meeting with the CIO, she explains that, when you came into the facility, you received a visitor pass, per the standard policy. You signed in on a printed page, and the receptionist gave you a visitor badge. The organization has contracted with a company that will supply the organization with a visitor badge-printing kiosk for its lobby.
This device allows the visitor to complete an electronic visitor log and print a badge. The visitor information is stored permanently, and the badge disables itself at the end of the day. Though the organization will pay $500 per month for this system, it anticipates the system will help protect its visitors' confidentiality, because they will no longer have a paper visitor log. The organization also hopes it will help increase security, because the visitor badges will automatically disable at the end of visitors' scheduled visits.
The vendor will ship the badge kiosk for delivery in about a month. The organization will install the kiosk because it is customer-installable. The CIO, who will be the project sponsor, wants you to manage the project. The primary users are the receptionist staff. Other interested parties include the privacy officer, security officer, guest services manager, purchasing manager, and help desk manager. In addition, system users include patients, vendors, and health care providers, such as doctors, social workers, and case managers representing payers.
Week Two: Project Charter and Scope
Your first assignment is preparing a charter for this project. The CIO needs this for a meeting early next week. Your charter must identify the project stakeholders, a description of the project, its value to the organization, the project scope, an estimate of the project schedule, an estimate of the implementation budget without the monthly operation fees, quality issues, assumptions and risks, and definitions of any important terminology.
The CIO wants you to submit your charter as an annotated Microsoft® PowerPoint® presentation. Use the Notes Panel to write speaker notes in bullet form that you would use to remind you what to say if you made a face-to-face presentation.
Your presentation must be at least 12 slides, not counting title slide or reference slide. Although your slides must address the elements of the charter, your speaker notes must address the elements and theory related to project charters you might learn from the textbook and other scholarly reference materials.
Properly cite your sources using APA format in the speaker notes and on a reference slide at the end of the presentation with at least 3 references, just as you would do in a paper.
Create at least a 12 Microsoft® PowerPoint® slide presentation (not including the introductory or reference slides) providing the information the CIO has requested using the guidelines I posted and NOT the ones on the UOPX Website.
Include speaker notes that explain your research thoroughly, as if you will not be presenting this in class. Your speaker notes should be Bullets to remind you of the things you want to discuss and NOT the exact words you would speak if you were making an in-person presentation.
The speaker notes are only reminders to you and not the exact words, because then you would be reading it not presenting it.
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Project charter, scope and work breakdown structure assignments are examined.