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Starwood Performance Improvement Methods

Starwood Hotels & Resorts is no stranger to quality measurement. In the most recent year, Starwood properties around the globe held 51 of approximately 700 spots on Condé Nast's Gold List of the world's best places to stay. Its spa and golf programs have consistently been ranked among the best in the world.

At Starwood, processes and programs are driven by the work of its team of Six Sigma experts, called Black Belts. Developed by Motorola more than 20 years ago, Six Sigma is a comprehensive and flexible system for achieving, sustaining, and maximizing business success by driving out defects and variability in a process. Starwood uses the five-step DMAIC process: define measure, analyze, improve, and control. Clearly, understanding customer needs is paramount. To this end, Starwood collects data from customers on its Guest Satisfaction Index survey, called the "Voice of the Customer." The survey covers every department guests may have encountered during their stay, from the front desk and hotel room, to restaurants and concierge. Past surveys indicated that how well problems were resolved during the guest stay was a key driver in high guest satisfaction scores. To increase its scores for problem resolution, the Sheraton brand of Starwood launched the Sheraton Service Promise program in the United States and Canada. The program was designed to give guests a single point of contact for reporting any problems. It was intended to focus associate (employee) attention on taking care of service issues during the guest's stay within 15 minutes of first receiving notice. However, although scores did increase, they did not increase by enough. Consequently, Sheraton brought in its Six Sigma team to see what it could do. The team employed the basic Six Sigma model of define-measure-analyze-improve-control to guide its work. To define the problem, the Six Sigma team workedwithdatacollectedandanalyzedbyanindependentsurveyorganization, National Family Opinion. The study indicated that three key factors are needed in problem resolution: speed, empathy, and efficiency. All three must be met in order for the guests to be satisfied and the Sheraton Service Promise fulfilled. Then the team looked at the specific processes that affected performance: telephone operators' handling of requests, procedures for determining who to call, engineering workloads, and so on. The work identified in each area was measured. For example, call logs were established to track speed, empathy of associate handling the call, and efficiency of the staff charged with fixing the problem. The data collected were analyzed to determine why guests' problems were not resolved within the 15-minute standard. Pareto charts and other techniques were used for the analysis. The final step involved control and monitoring to be sure that the improved processes developed by the Six Sigma team became part of the property's culture, and that they were not abandoned after the team's work was finished. Tracking continues for 12 to 18 months, with monthly feedback to the manager or department head responsible for the improvement of the Sheraton Service Promise program. The improvement effort also receives visibility through the company's intranet so the rest of the organization sees the

1. Answer the questions associated with the case study.
a. Implementing Six Sigma programs takes considerable time and commitment from an organization. In terms of top-down commitment, measurement systems to track progress, tough goal setting, education, communication, and customer priorities, evaluate the degree to which Starwood successfully addressed each with the redesign of the Sheraton Service Promise program.
b. How might the new Sheraton Service Promise process help Starwood avoid the four costs of poor process performance and quality (prevention, appraisal, internal failure, and external failure)?
c. Starwood is the first major hotel brand to commit to a dedicated Six Sigma program for improving quality. Why might an organization be reluctant to follow this type of formalized methodology? What other approaches could Starwood or its competitors use?

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1. Implementing Six Sigma programs takes considerable time and commitment from an organization. In terms of top-down commitment, measurement systems to track progress, tough goal setting, education, communication, and customer priorities, evaluate the degree to which Starwood successfully addressed each with the redesign of the Sheraton Service Promise program.
This question asks you to observe the most effective business practices Starwood used to address the organizations revitalization efforts. Considering the fact that Starwood is facilitating Six Sigma's standard of high quality and efficiency, you are expected to examine how the company addresses the concerns associated with top-down commitment, outcome measurement, goal setting, etc.
This is what I've gathered from reading the scenario:

• Top-down commitment-to maintain top quality performance, Starwood uses the services of a Six-Sigma team called "Black Belts." This organization encompasses the DMAIC method that discovers the root cause of deterrents of effective performance. Once the problems are identified Starwood can manage and alleviate issues that negatively affect performance and productivity.

• Measurement systems to track progress-The Black Belts discovered that speed, empathy, and efficiency should be improved. One particular issue that stands out is the time it takes to answer the phone, the length of the phone call, and the courtesy provided during the call. I remember working for a medical practice and it was a mandatory policy to answer the phone before the third ring. Management does not want consumers to wait longer than necessary. In some organizations calls are monitored to observe how long it takes to resolve consumer issues. ...

Solution Summary

Hotel management requires continuous improvement to develop a higher standard of quality than that of the competition.

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