Presentation Delivery: Effective Techniques
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You are almost ready to deliver a PowerPoint presentation, but before you do, you need to polish and refine your PowerPoint presentation and also solidify your plans for your delivery techniques. You need to ensure that you are comfortable speaking about the slides and also operating the hardware while speaking publicly. You now need to enhance the delivery of the presentation and rehearse it so that it becomes a tool which aids the delivery of your message.
Remember: The presentation will be given in a variety of locations to several different audiences including:
- to the board of directors of the parent company.
- to small groups of Venture Capitalists.
- to both commercial and investment bankers.
- to the stockholders at the annual meeting.
Create an analysis which discusses the techniques you will use to finesse your presentation. Address such issues as readability. (Remember that you are delivering the presentation to a diverse group of attendees and also remember that the physical setting will widely vary with each group). Be specific as to how and what you will change about your presentation. Are the same type fonts and points equally good choices for each of the situations? Can you use the same themes and color schemes? Specify why you made the choices which you did.
What kinds of handouts are you going to use? What is the level of detail you will give each audience? Will the handouts contain the same information for each audience? Will they all be printed on the same kind of paper? What other considerations are there? Are you going to staple the handouts or have them professionally bound?
Will you vary the emphasis of your delivery depending upon the intended audience? If so, describe how.
Will any of the presentations require different visual aids, flip charts or sample prototypes? To which audience will you make modifications to your basic presentation? Why?
How will you vary the level of detail to accommodate your intended audience? Are you planning to speak for a half-hour to one group, but only 5 minutes to another? What is your plan? Will the ordered sequence of slides and the actual number of slides vary by presentation?
Be specific as to the techniques and strategies you will use in the delivery.
How are you rehearsing the timings? Your remarks? Your speech patterns? The volume and speed of your talk? Your eye-contact level?
Make the following refinements to your PowerPoint presentation:
- Incorporate any requisite changes into the PowerPoint presentation.
- Add a footer and a title page to the PowerPoint presentation.
- Add least one sound or audio clip which logically enhances the message of the slide(s).
- Add an "Animation Scheme".
- Add a "Slide Transition".
- Time the settings to advance the slides every 3 seconds.
- If you have not already done so, ensure that the final screen displays black.
- Ensure that your presentation can be viewed on your Instructor's computer. Review "Package for CD" as needed.
- Save it using a new file name.
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Solution Summary
This solution provides a detailed, 2550 word explanation of how to create a PowerPoint presentation and address it to various different audiences. Additionally, a PowerPoint file has been attached as a reference of how this presentation could potentially be prepared. Many references are also provided at the end of this discussion for further research purposes.
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Board of Directors
In presenting to the board of directors my objective will be to sell them on why we need to build a new robotics component manufacturing plant. The board of directors is responsible for allocating the companies resources and we will need them to approve the allocation of corporate resources to get the financial backing for building the plant. My objective for the presentation is to educate the board on the pressing need for building the facility. Explaining that our current plant is rapidly becoming obsolete and if we are to stay competitive we must build a new state of the art facility. In presenting to the board of directors my objective will be to sell them on why we need to build a new robotics component manufacturing plant. The new facility will make our operations more efficient and reduce our labor costs. They will ask a lot of questions because it involves financial decision making and they would want to know how this is going to work.
This presentation will be held in the boardroom at company headquarters. For this audience, we will use a combination of persuasive and informative styles and in the same respect knowing some information will be kept confidential with the board of directors. While attempting to persuade the board to approve the building of the new plant and to allow us to seek financial backing for the project; I will use an informative approach to gain their approval being the directors can see overall organization of events. We will discuss the plan for the new programs and show them the financial forecast. The persuasive presentation must be compelling, informing the board as to what our return on investment will be. Our strategy is to inform them, and to convince them that without a doubt the component manufacturing plant would be the best decision to reduce labor costs, keep our current facilities from becoming obsolete, and to stay competitive in the market. . Our persuasive presentation will be numbers based, showing them the realities of our increasing labor costs and how that has eroded our profit margin. (Munter & Russell, 2002, p. 27)
The level of interaction with this presentation would be high, as the board of directors is accustomed to asking questions and getting answers to those questions. We should expect that they will be intently following the presentation and will pose many questions regarding the financial data and the cause and effect analysis. In this presentation, there will be great deal of financial information included in it. It will include the project report, financial budgets, cash flows, etc. Another purpose of this presentation will be to build goodwill and image building.
Before the presentation starts, necessary papers, including financial reports and data are to be distributed among the directors. This is necessary so that they come prepared with there questions and queries. Then on the day of presentation, there will be an audio visual presentation. We will prepare our script and check that all the equipment is working to avoid distraction while presenting. We will advise all board members to turn off their cell phones and pagers to help move the meeting along and keep to our schedule.
Venture Capitalists
With the board approval we will approach venture capitalist to get the financial backing we will need to construct the new facility. Funding for this project will come from a consortium of Venture Capitalists, a bond offering and bank loans. We will want to gain their assistance for funding in the development of new products. I will convince them that the new products would be profitable. The purpose of this presentation is to show the Capitalist members facts including balance sheets and ways of paying the money back.
We will discuss the financial analysis and identify key areas of risks and opportunities. The reason the persuasive style is amplifiable one for this audience is because we are trying to convince the Venture Capitalists to invest in our new plant.
Venture capitalists generally:
- Finance ...
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