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Hospital patient escorts - management approach

Could you please read the story below and assist me with the following questions?

Selecting Patient Escorts

City Hospital is located in the heat of a large Midwestern city. It is one of five major hospitals in the areas and has recently built a small addition for treating well-known patients, such as professional football players, top company executives, and signing stars. Visiting or local celebrities always choose City Hospital if they need treatment.

City Hospital has about 1,200 hospital beds and employees 4,500 individuals, including about 40 patient escorts. The job of patient escort is a rather simple one, requiring only minimal training and no special physical talents. When patients need to be moved from one location to another, patient escorts are summoned to assist in the move. If the move is only a short distance, however, a nurse or orderly can move the patient. Of particular importance is the fact that patient escorts almost always take patients who are being discharged from their hospital room to the front door of the hospital. A wheelchair is always used, even if the patient is able to walk unassisted. Thus, the typical procedure is for the nurse to call for a patient escort; the escort gets a wheelchair and goes to the patient's room, assists the patient into the wheel chair, picks up the patient's belongings, wheels the patient down to the hospital's front door to his or her car in the parking lot, and returns to the workstation.

The job of patient escort is critical to the hospital since the escort is always the last hospital representative the patient sees, and hence has a considerable influence on the patient's perception of the hospital. Of approximately 40 escorts, about three-fourths are men, and one-forth are women. Most are high school graduates in their early twenties. Some, particularly those on the early morning shift, are attending college at night and working for the hospital to earn money to pay college expenses. Four of the escorts are older women who had previously served as hospital volunteers and then decided to become full-time employees instead. Turnover among patient escorts is quite good, and as a result, another 25 percent of the escorts typically transfer to other jobs in the hospital each year. Thus, about half of the patient escorts need to be replaced annually.

The hospital follows a standard procedure when hiring patient escorts. When a vacancy occurs, the HR department reviews the file of applications of individuals who have applied for the patient escort job. Usually the file contains at least 20 applications because the pay for the job is good, the work easy, and few skills are required. The top two or three applicants are asked to come to the hospital for interviews. Typically, the applicants are interviewed first by the HR department and then by the patient escort supervisor. The majority of those interviewed know some other employees of the hospital, so the only reference check is a call to these employees. Before being hired, applicants are required to take physical exams given by hospital doctors.

Every new escort attends an orientation program the first day on the job. This is conducted by the member of the hospital's HR department. The program consists of a complete tour of the hospital; a review of all the hospital's HR policies, including a description of its promotion, compensation, and disciplinary policies; and a presentation of the hospital's mission and philosophy. During this orientation session, employees are told that the hospital's image in the community is of major importance and that all employees should strive to maintain and enhance this image through their conduct. After orientation, all patient escorts receive on the job training by their immediate supervisor.

During the last two years, the hospital has experienced a number of problems with patient escorts, which have had a adverse effect on the hospital's image. Several patients have complained to the hospital administration that they were treated rudely, or in some cases roughly, by one or more patient escorts. Some complained that they were ordered around or scolded by an escort during the discharge process. Others stated that their escorts were careless when wheeling them out of the hospital to their cars. One person reported that an escort carelessly tipped him over. All escorts are required to wear identification tags, but patients usually can't remember the escort's name when complaining to the hospital. Additionally, the hospital usually has difficulty determining which escort served which patient because escorts often trade patients. Finally, even when the hospital can identify the offending escort, the employee can easily deny any wrongdoing. He or she often encounters that patients are generally irritable as a result of their illness and hence are prone to complain even the slightest provocation.

At the hospital administrator's request, the HR manager asked the chief supervisor of patient escorts, the head of the staffing section within the HR department, and the assistant HR director to meet with her to review the entire procedure used to select patient escorts. It was hoped that a new procedure could be devised that would eliminate the hiring of rude, insulting, or careless patient escorts.

During the meeting, a number of suggestions were made as to how the selection procedure might be improved. Criticisms of the present system were also voiced. The chief supervisor of patient escorts argued that the problem with the hospital's present system is that the application blank is void of any really useful information. He stated that the questions that really give insights into the employee's personality are no longer on the application blank. He suggested that applicants be asked about their hobbies, outside activities, and their personal likes and dislikes on the application blank. He also suggested that each applicant be asked to submit three letters of recommendation from people who know the applicant well. He wanted these letters to focus on the prospective employee's personality, particularly the applicant's ability to remain friendly and polite at all times.

The assistant HR director contended that the hospital's interviewing procedure should be modified. He observed that, during the typical interview, little attempt is made to determine how the applicant reacts under stress. He suggested that if applicants were asked four or five stress-producing questions, the hospital might be in a better position to judge their ability to work with irritable patients.

The head of the staffing section noted that patient escorts require little mental or physical talent and agreed that the crucial attribute escorts need is the ability to always be courteous and polite. He wondered whether an attitude test could be developed that would measure the applicant's predisposition toward being friendly, helpful, sensitive, and so on. He suggested that a job analysis could be done on the patient escort position to determine those attitudes that are critical to being a successful patient escort. When the job analysis was complete, questions could be developed that would measure these critical attributes. The test questions could be given to the hospital's present patient escorts to determine whether the test accurately distinguishes the best escorts from the worst. The head of the staffing section realized that many of the questions might need to be eliminated or changed, and if the test appeared to show promise, it would probably need to be validated in order to meet government requirements. He felt, however, that a well-designed test might be worth the effort and should at least be considered.

The meeting ended with all four participants agreeing that the suggestions of trying to develop an attitude test was probably the most promising. The assistant HR Director and chief supervisor of patient escorts stated that they would conduct a thorough job analysis covering the patient escort position and develop a list of attitudes that are critical to its success. A second meeting would then be scheduled to prepare the actual test questions. For this written assignment, could you please assist me with an the following questions. Each question should have a response of 100 to 150 words.

Questions

1. Critique each of the alternative approaches suggested for solving the problem of selecting patient escorts

2. Recommend a procedure for recruiting and hiring patient escorts

3. Besides improving its selection procedures, what other actions could the hospital potentially take to improve the behavior of the patient escorts?

Solution Preview

Question 1. The alternatives presented in the paper were the following along with my thoughts about them.

A. Improve the Application Blank: This is a great suggestion and would help to improve the process. The application blank is a tool used to gather all legally allowed personal information that is used to make a selection decision. The information on this application should not only satisfy all legal requirements but should also satisfy any needed information regarding ability to work at the hospital and the ability to perform the requirements of the job that is being applied for.

B. Personal recommendations: This suggestion is one of the best of all the ones offered in the paper. When selecting employees for positions where they will be caring for other people often in situations where they are alone with the patient, it is of extreme importance that all available information is gathered about this applicants personality, temperament, ability to deal with stress, and ease in getting along with diverse groups of people. These recommendations should be from both personal and business people and both inside the ...

Solution Summary

The management approach for hospital patient escorts are given. The standard procedures when hiring patient escorts are discussed.

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