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Developing a Communication Plan for New Infrastructure

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Communications Plan

The organization will focus on developing a sophisticated online web portal infrastructure to support and improve quality service nationally. The progress will be monitor through submission of data, information sharing and monitoring quality improvement enterprises. The main objective of the team members is the designing the organization portal layout, interface style, menus, and on-line help. The functionality work comprises the identification of portal content with definition of information access requirement. The team members will be coordinating the identification, adoption; expansion and portal customization channel.

Identify which tools (such as regularly scheduled meetings and reports) will be used to communicate project status and proposed changes. Be specific on timeframes and the types of information that will be shared with these tools.
Next, discuss which stakeholder groups will receive the specific communications described above. This can be done via a matrix or table by listing stakeholders in the left column, the types of communications along the top, and an "x" in the cells where a specific stakeholder group should receive a particular communication.

Layout an authorization plan and who will need to sign-off on specific communications or movement to the next phase in a project.

Include samples of some of the reports or canned communications that would be sent.

Please provide references and in text citation

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Solution Summary

The review into a communication model that outlines an infrastructure that supports the overall organization to reaching success within a competitive marketplace.

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In project management, the most effective tools are communicating models for informing key stakeholders and team member on the project progress. In doing so, the project manager is more proactive to identifying areas that requires more attention or less there of applied resources to complete the objective. Therefore, the key additional tools for facilitating the project entails Microsoft Project and Microsoft Excel for extended clarification to the current or future status of the project.

Let's take a look at identifying such tools for regular scheduled meetings and reports used to communicate project status and proposed changes.

The usage of Microsoft Office is imperative for organizing staff and stakeholders on sending out updates on either a daily or weekly basis. Microsoft Project software tool provides detailed assessment to how the project is performing at a given time that can be relayed to stakeholders or team members in an email. The current status on project progress from reaching a critical point or delays offers for strategic planning decisions in making sure the end result for meeting deliverable deadlines are met.

Regularly scheduled meetings are coordinated through Microsoft Office for setting up in person gatherings or phone conference to ensure all current upgrades are ...

Solution provided by:
Nichel Anderson, MBA, PhD (IP)
Education
  • BA, American Intercontinental University
  • MBA, American Intercontinental University
  • PhD (IP), Grand Canyon University
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