SCENARIO # 1: An Unannounced Inspection
The Situation: An OSHA inspector arrives at your worksite requesting to talk with you about an inspection based on the health and safety complaints of a worker. You are in your office and the OSHA inspector is at the reception office. You know this worker to be a highly disgruntled individual who is constantly questioning all aspects of his job and the work environment. The area he works in is currently undergoing a major renovation for a process change for the product in the line, but it is still trying to produce the older version of the product at a lower volume than before. Your area supervisor is a competent individual, but they are working under a lot of stress with the changeover; therefore, you are only 80% sure that the claims listed in the complaint are groundless and without merit. The worker is also heavily involved in an effort to unionize the plant employees. In addition, your plant manager is in another state at corporate headquarters for some important meetings.
The Questions: How would you act, what actions should you take, and what would you do? Should you challenge the validity of the OSHA inspector's request, or their right to enter the workplace? Or should you request a warrant to enter the workplace, and thereby gain some time to make sure everything is in order back in the plant? Can you gain any time to check with your in-area safety supervisor first? Or, should you immediately comply with the request for the inspection? Explain your answers.
SCENARIO # 2: Serious Near-Miss Crane Incident
The Situation: You are the EH&S professional at your company's shipyard. You have just received a call from a production supervisor that there has been a very serious near miss accident out in the assembly area. Your company is manufacturing the second Littoral Combat Ship (LCS) for the US Navy. This new generation high speed, trimaran design warship has been designed to carry out a wide range of tactical, combat, and support operations in the near-shore (littoral) environment. The project is severally over budget and has received a considerable amount of criticism for it. Successful completion of the project at this phase will be a prime determinant in your companies securing the very lucrative follow-up contracts for more LCS's. Everyone in the shipyard feels the pressure to complete this project ASAP.
Apparently a very large 20 ton overhead crane had some cables snap and has partially collapsed while trying to hoist a large section of the vessel into place for its final welding operation. When you arrive on scene, you see the section wedged overhead between some support beams and walkways. About a dozen hourly workers are scattered about as they leaped to safety after hearing the cables snap. There are many bumps, bruises and scratches on the workers, but they all are able to be treated internally at your nurse's office. In this initial assessment, there appears to be no need for, or request on the part of the employees, to go to any outside medical consultant or hospital emergency room.
Almost immediately you can hear the men complaining that the first attempt to lift the unit did not work and then the production engineer's decided to "jury rig" some extra cables to lift the unit in place. In addition, one individual said that they were trying to hoist about 28-30 tons, and that was just too much for the old crane. Another offered that the cables themselves had not been changed out in a couple of years and that was against OSHA regulations. Everyone said that they could hear the unit groan and screech before the cables snapped and the crane partially collapsed.
Before you walk off with the supervisors to inspect the damage one of the workers offers the opinion that this is an "imminent danger" situation. About 30 minutes later, you are meeting with the engineers and supervisors on one the overhead platforms continuing your inspection of the damage: when a supervisor comes up and tells you that he has heard that an hourly employee has just called OSHA and told them of the situation and that they used the term "imminent danger" in their conversation.
The Questions: What are your most important concerns? What should you do next? What information is the most critical for you to have right away? What directions would you give to the supervisors and engineers? When should you inform your facility manager and what should you tell him/her? Should you meet with the hourly employees and what will you discuss with them? How will you handle the OSHA inspector should one show up in the next few hours?
For Scenario # 1 and # 2, you are required to discuss a sequential Action Plan on your part that addresses all of the issues presented.
The first action you should take is to call in the employee who is familiar with the hazard communication standard and other OSHA regulations. In addition, you should call in your company attorney. You should then meet with the OSHA inspector. The inspector will show his credentials and you may write down or key in the details of the credentials. The inspector will hold what is called the opening conference. His visit is a part of un-programmed investigation (Pennsylvania Chamber of Business and Industry 2010). This investigation is being carried out because the employee has complained against your firm. Normally, you should call the in-area safety supervisor to the opening conference so that he is present. Next, you should begin the conference with the OSHA inspector. You should not deny access to the workplace to the inspector. The inspector only needs to show a reasonable basis for believing that a violation is likely to be found. Often the request for a search warrant leads to some delay. You get an opportunity to set things right and also the warrant limits the scope of inspection. However, it has been observed ...
The following posting helps answer questions related to business law. Concepts covered include workplace inspections and incidents.