Using the information that your group generated in Unit 2 (see attached file for ref.) along with the highlights for unit 3, create a PowerPoint slide show that you would use in your presentation. For this assignment, you will need to select ONE of the four audiences discussed previously by the group ( Group of employees of corporation that require a training). Remember, this slide show should contain the highlights of the material from Unit 2 and Unit 3.
The slide show should contain a minimum of eight slides.
- One cover slide which includes the particular audience you selected (Group of employees of corporation that require a training)
- At least four slides that encompass the Rhetorical Triangle and its three elements
- At least two slides that address topics in the presentation or text readings for this unit
- One concluding slide
NOTE: This assignment does not relate to the other individual project in this unit (unit 3). This assignment builds further on the concepts of the rhetorical triangle and will include two other topics of your choice from the unit 3 material covered in class
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This slide show should contain the following highlights:
1. Rhetorical Triangle
2. Purpose statements
Presentations are a way of communicating ideas and information to a group. A good presentation has makes the full use of logic, ethics and emotion.
Content - It contains information that people need. Unlike reports, it must account for how much information the audience can absorb in one sitting.
Structure - It has a logical beginning, middle, and end. It must be sequenced and paced so that the audience can understand it. Where as reports have appendices and footnotes, the presenter must be careful not to loose the audience when wandering from the main point of the presentation.
Packaging - It must be well prepared. A report can be reread and portions skipped over, but the audience is at the mercy of a presenter.
Human Element - A good presentation will be remembered much more than a good report because it has a person attached to it. But you still need to analyze if the audience's needs would not be better met if a report was sent instead.
Your contents could be:
1. Whether you are starting a new company or improving an existing one, you should define its purpose for existence. Then it is important to have a mission, plans and a vision for your company or business enterprise.
2. A business plan precisely defines your business, identifies your goals, and serves as your firm's resume.
3. Managers are people who do things right, while leaders are people who do the right thing. As leaders you will develop expertise in goal setting.
3. Analyze the audience (be creative and imagine who the CEO and other officers are)
Although some people get a perverse pleasure from putting others on the spot, and some try to look good in front of the boss, most people ask questions from a genuine interest. A good presentation has makes the full use of logic, ethics and emotion.
Questions do not mean I did not explain the topic good enough, but that their interest is deeper than the average audience. The questions allows me to know and analyze the audience.
Know my audience by asking questions and inviting questions. After inviting questions, I will not rush ahead if no one asks a question. I will pause for about 6 seconds to allow the audience to gather their thoughts. When a question is asked, repeat the question to ensure that everyone heard it (and that you heard it correctly). When answering, direct your remarks to the entire audience. That way, I keep everyone focused, not just the questioner. To reinforce my presentation, try to relate the question back to the main points.
Listening is the key to knowing and analyzing the audience. Make sure you listen to the question being asked. If you do not understand it, ask them to clarify. Pause to think about the question as the answer I give may be correct, but ignore the main issue. If I do not know the answer, I'll be honest, do not waffle. Tell them i will get back to them...and I will make sure I do!
To analyze the audience I will ask questions and answer questions. Answers that last 10 to 40 seconds work best. A good communicator makes the full use of logic, ethics and emotion.
If they are too short, they seem abrupt; while longer answers appear too elaborate. Also, be sure to keep on track. I will not let off-the-wall questions sidetrack me into areas that are not relevant to the presentation.
If someone takes issue with something I said, try to find a way to agree with part of their argument. For example, "Yes, I understand your position..." or "I'm glad you raised that point, but..." The idea is to praise their point and agree with them. Audiences sometimes tend to think of "us verses you." I do not want to risk alienating them. This is why the full use of logic, ethics and emotion are important.
4. State the objectives for your presentation
The contents should make the full use of logic, ethics and emotion.
This lesson will explain what a purpose, mission, plans, and a vision are and give you a start on developing them for your own business or modifying your existing ones.
Questions you may have on this are:
· What factors are in the purpose of a business?
· How do you define a mission?
· What about a business concept
These factors make use of ethics. If the sole purpose of a business is to make profits, ethics is downgraded.
On business planning:
Even though ...