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Filing Practices: Working with Employee Files

You have asked your intern to sort through all the employee files and make sure that all documents are in the proper folders. To assist the intern, construct a guide that lists which documents are to be filed together and which are to be in separate files. Include the length of time that material should be saved so old information can be removed.

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The method used to file employee information will vary depending on the setup of the HR department in a company, but a good rule of thumb is to have 2 different files for each employee. One file would include basic information that was used in the hiring process (Such as the initial application, interview notes, any background checks completed, etc) and initial hiring paperwork; this file could also include performance evaluations during the course of employment and compensation ...