In a report format (APA based but strict adherence not required), answer the following questions, which aid in assessing the quality of the budget document you are reviewing.
Write an intro, then use each of those four categories as headings and using the questions as guides assemble them into a coherent narrative. Then do a conclusion - was the budget you reviewed effective at addressing those four categories?
These questions are paraphrased from the awards criteria established by the Government Finance Officers Association for its Distinguished Budget Presentation Awards Program:
Policy Document- Does the operating budget you are reviewing include a coherent statement of entity-wide long-term financial policies and non-financial goals and objectives? Does the budget document describe the entity's short-term initiatives that guide budget development for the upcoming year? Does the budget document include a coherent statement of goals and objectives of organizational units? Does the document include a budget message that articulates priorities and issues for the budget for the new year? Does the message describe significant changes in priorities from the current year and the factors that led to those changes?
Financial Plan- Does the budget document describe all funds that are subject to appropriation? Does the document present a summary of major revenues and expenditures as well as other financing sources and uses? Does the document include summaries of revenues, other financing sources, and expenditures and other financing uses for prior-year actual, current-year budget and/or estimated current-year actual, and proposed budget year? Are major revenue sources described? Are the underlying assumptions for revenue estimates and significant revenue trends explained? Are the underlying assumptions for revenue estimates and significant revenue trends explained? Does the document include projected changes in fund balances for governmental funds included in the budget presentation, including all balances potentially available for appropriation?
Operations Guide- Does the operating budget document describe activities, services, or functions carried out by organizational units? Are objective measures of progress toward accomplishing the government's mission, as well as goals and objectives, provided for specific units or programs? Does the budget document include an organizational chart for the entire organization? Is a schedule(s) or summary table provided giving personnel or position counts for prior, current, and budget years?
Communication Device- Does the budget document provide summary information, including an overview of significant budgetary issues, trends, and resource choices? Does the budget document explain the effect, if any, of other planning processes (e.g., strategic plans, long-range financial plans, capital improvement plans) on the budget and budget process? Is the process used to prepare, review, adopt, and amend the budget explained? Are charts and graphs used, where appropriate, to highlight financial and statistical information? Is narrative information provided when the messages conveyed by the charts and graphs are not self-evident? Does the document provide narrative, tables, schedules, or matrices to show the relationship between functional units, major funds, and non-major funds in the aggregate? Is a table of contents provided to make it easy to locate information in the document? Is there a glossary to define terms (including abbreviations and acronyms) that are not readily understood by a reasonably informed lay reader? Does the document include statistical and supplemental data that describe the organization and the community or population it serves and provide other pertinent background information related to services provided? Finally, is the document produced and formatted in such a way as to enhance understanding by the average reader? Is it attractive, consistent, and oriented to the reader's needs?
Introduction: The budget that I am reviewing is the budget of the City of Minnesota. I have been attracted to this budget because it has been given the Distinguished Budget Presentation Award by the Government Finance Officers Association. This budget will be reviewed for Policy Document, Financial Plan, Operations Guide, and Communications Device. These four categories have been established by the Government Finance Officers Association for its Distinguished Budget Presentation Awards Program.
The budget that I am reviewing has a statement of entity wide long term financial policies and non financial goals and objectives. The budget has a vision of encouraging learning, innovation, and diversity. It has the objectives of providing accessible housing, jobs, and educational opportunities to create a livable city and stimulate growth. It has five year goals that have been developed in 2010 and will last till 2014. These goals can be described as short term goals. These goals relate to safety and security, jobs and economic well being, livable communities/healthy lives, diversity, environment, and technological innovation. The six items also form the twenty year vision and help keep the short term goals aligned with the long term objectives of Minneapolis. Based on the six city goals the department goals are created. Some of these departments include 311, Assessor's Office, City Attorney's Office, City Coordinator's office, Civil rights, Communications, CPED, Convention center, Finance, Fire Department, Health and Family Support, Human Resources, Police department, Public Works, and Regulatory Services. Each objective is explicitly related to the six goals of the City. This document articulates the priorities and issues for the budget for the new years. There is no significant change in priorities pointed out for this year but the five year plan is adhered to and the goals contained in it given importance.
The budget document describes all funds that are subject to appropriation. The plan divides the funds into Special Revenue Funds, Enterprise Funds, and Internal Service Funds. Under these, sixteen specific funds are listed. The document presents a summary of major revenues and expenditures as well as other financing sources and uses. The document has summaries of revenues and other financing sources. The project plan gives the prior year expense, projected growth in spending, and current year total expense for ...
Government accounts: Comprehensive annual financial budget analysis in is explained in a structured manner in this response. The answer includes references used.