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Financial Management and Information Flows

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In your project assignment for this module, you'll be pleased to know that there is no calculation involved, at least not by you directly. This time, you'll acquire some hands-on familiarity with a financial information system through exploring what they refer to as the "Kuali test drive". This is a sort of experiential tutorial intended to give financial managers considering the application of Kuali in their organizations the opportunity to see how it works and the kind of interfaces that the system would present to their staff and to users.

For this module, you should go to the Kuali test drive page, read about the system, review the driver's manual, and try the first two scenarios described in the test drive. If you are asked for a username you can use 'khuntley'.

When you have completed your activities here, write a short (2-3 page) report describing what you did during the test drive, your evaluation of the system at this point (admittedly, this will be based on limited information, but that's okay), and questions that are in your mind regarding the use of a financial information system such as Kuali.

This will be a preliminary assessment; you'll be returning to the test drive in module five, and to have an opportunity to further your understanding of it and to clarify some issues.

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Solution Preview

Kuali seems to be a way to input financial documents. It has a large number of document formats: transactions, custom document searches, balance inquiries and reports.

It appears to also provide a way to sort and report transactions in a business. The first thing that I did was look at Transactions Error Correction in the Main Menu, because I have used systems like this in two different job positions.

The default locations there seem to be directions (east, west) or buildings (hospitals) and cities such as South Bend.
The accounting lines are familiar to me, since I worked as a university administrative assistant for a number of years. This section divides its folders into useful categories that someone who is familiar with accounting could use.

Second, I looked at Cash Control under Accounts Receivable. It is a way to keep track of transactions that use cash, checks, or credit cards. I liked how it ...

Solution Summary

This paper describes Kuali, a financial management software for a business. It is already set up for a business office employee or manager. Two scenarios were performed.

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Financial analysis of Shadracks or Brighams

You and your best friend have decided to quit your jobs, turn in your retirement, and purchase your own restaurant. In your market area there are a lot of restaurants, and you've looked at several that were available for sale. You'll narrowed your choices to either Shadracks or Brighams. From you and your friend's experience, both restaurants have good food, and generally good service. The owner of Shadracks' says that he and his wife want to retire and move to Key West. The owner of Brighams indicates that he is tired of the long hours, and has accepted a salaried position with his old employer, IBM. Both restaurants have provided you with a year end balance sheet and income statement (below).
Please prepare a paper on your analysis and recommendations regarding the following questions. (You must choose one or the other of the two restaurants to purchase):
1. Based solely on the financial analysis of the information provided, which restaurant would you buy? (Be sure to share the financial ratios and other pertinent financial analysis you use in making your decision)
2. Explain other financial information that could help you make a better decision if it were available.
3. What other questions that are not specifically financial in nature would you want answered about these two restaurants?
Balance Sheet Shadracks Brighams
Current Assets
Cash 4500 8800
A/R 2000 6000
Inventory 20000 44000
Total Current Assets 26500 58800

Fixed Assets
Land 50000 100000
Building 250000 45000
Equipment 80000 120000
less accumulated depreciation -22000 -180000
Total Fixed Assets 358000 490000

Total Assets 384500 548800

Current Liabilities
A/P 22000 55000
Wages Payable 8000 4000
Total Current Liabilities 30000 59000

Long-term Dept 180000 320000

Total Liabilities 210000 379000

Owners Equity
Capital 100000 50000
Retained Earnings 48000 61000
Total Owners Equity 148000 111000

Total Liabilities & Equity 358000 490000

Income Statement Shadracks Brighams
Revenue 460000 700000
Cost of Goods Sold 276000 413000
Gross Profit 184000 287000

Expenses
Payroll 92000 136400
Benefits 13800 20460
Advertising 9200 18600
Utilities 23000 37200
Telephone 2400 3000
Repairs & Maintenance 5520 9920
Supplies 3220 6200
Interest 16000 26500
Depreciation 11000 19000
Total Expense 176140 277280

Net Profit 7860 9720

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