I need help with the sample letter below.
Most of the managers do not have enough time to study big letters.
Could you please make the letter short? Letter should look professional.
Please reply as soon as possible.
Dear Sir / Madam,
My name is Bob and I am the sales and marketing supervisor for Sulphur Inn, Located in Sulphur, Louisiana just 20 miles of the Texas Border. The intent of this letter is to introduce you to my New Hotel and the available services and amenities that are being offered.
We are very interested in becoming a host hotel to your employees and clients in the Lake Charles and the Gulf of Mexico vicinity. At this time, we would like to offer you a preferred rate contract that would allow you to utilize this rate with no blackout dates. We pride ourselves on our customer service and have made many renovations to the hotel rooms and overall hotel environment. Our rooms are furnished beds ranging from full size to king size. You will also find that all our rooms are equipped with Refrigerators, Microwaves, Irons & Ironing boards, Hairdryers, Alarm Clocks and TVs. We also have upgraded rooms that are equipped with additional amenities. Our hotel has an outdoor Swimming Pool situated amongst beautiful gardens. Our beautifully landscaped courtyard features designated picnic and barbeque areas. The Sulphur Inn also offers guest access to an on - site laundry facility and dry cleaning service. Other new additions to the Sulphur Inn include a state of the art fitness room and free high speed internet access available to all customers. Our final new addition includes a modern and roomy conference rooms that holds up to 200 people.
You will find that our nightly rates are reasonable, with our basic room with 2 full - sized beds starting at $ 55 plus tax per night. We could offer you a rate of $ 299.99 plus tax for one week's stay. Please note that all rooms are subject to 13.25% sales tax per night. Currently, we are doing business with several of the drilling companies and oil refineries in the area. For your convenience, we also offer direct billing services to preferred clients where upon you will be billed on either a bi - weekly or monthly basis, which ever best suits your company's needs. Additionally, we can offer complimentary rooms when block of rooms is reserved.
Our entire staff stands ready to work with you to make your stay with us as enjoyable and as comfortable as possible. If it is possible, I would like to set up a time for us to meet at the hotel where I can give you a tour of all the new renovations. I will you within 2 weeks of mailing out this letter so we can set up a meeting that is convenient for you. In the mean time, please feel free to contact me at ______________ with any additional questions.
The Sulphur Inn truly appreciates your time and we look forward to work with (Enter the name of the Company)
See the revised letter which you requested help with making it shorter.
Hope this helps.
Dear Sir / Madam,
My name is Bob. I am the sales and marketing supervisor for Sulphur Inn, Located in Sulphur, Louisiana just 20 miles from the Texas Border. The intent of this letter is to introduce you to our New Hotel and the available services and amenities that are currently being offered. We ...
Rewriting a business letter... guide