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Employee's Right to Privacy

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1) What are the limits to an employee's right to privacy at work in regards to telecommunication and information? What measures should a company take to protect its information and business?

2) How would you explain to a new employee, the need for your company's code of
ethics is based on the Association of Information Technology Professionals' code of ethics? Summarize the issues covered in this code of ethics.

3) Provide a description of some of the computer crime prevention measures that government agencies and private corporations are taking. Explain which ones you think are most effective.

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Solution Summary

This solution explains the limits to an employee's right to privacy at work in regards to telecommunications and information, measures a company should take to protect its information and business and also issues covered in the Association of Information Technology Professionals' code of ethics.

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1) What are the limits to an employee's right to privacy at work in regards to telecommunications and information? What measures should a company take to protect its information and business?

What should employee know
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Where information technologies or telecommunications are implemented and used at the workplace to generate data, the workers must prior be informed on the [1]:
- The reasons for which these data are needed and
- The purposes for which they are used,
- The features of the technology used to generate the data,
- The nature of the generated data,
- The persons to which these data might be disclosed,
- Their rights to have access to the data processed about him and to correct errors.

The rights to have access and to correct must be ensured within a reasonable period of time.

The employer has to inform his employees about the policy on the use of information technology (e.g. electronic mail or voice mail) at the workplace. The employer should also inform them about the principal and secondary uses to which the personal data generated by such systems are being put.

Respect of the employees' reasonable expectations of privacy
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The collection of data must be based on the principle of respect for the "workers' legitimate expectations of privacy".

The legitimate character of a workers' expectation must be analysed according to the specific facts of the situation.

The workers' expectations of privacy will be higher in case of closed workplaces than in workplaces open to others. On the other hand they will have to be harmonized with security needs in places where extreme security measures are regularly taken.

Measures for protecting information and business [2]
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- Label all documents which contain or reflect trade secret information as CONFIDENTIAL and treat them as such. Limit copies and, where appropriate, register document numbers and require the return of such information either when the task is completed or on demand.
- Limit access to the information to only those employees with a need to know.
- Instruct all employees who work with company information as to which information is considered trade secret and how they should treat it confidentially.
- Have all employees who will be exposed to, or use, the information sign confidentiality agreements and, if appropriate, covenants not to compete. Make sure those ...

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